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Data Subject Access Requests

Data Protection 

Article 15 of the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR) grants you the right to access your personal data, if any, held by Harlow College.

Please complete the Data Subject Access Request Form if you wish to make a request in relation to your personal data.

If you prefer, you can also download, complete and post a hard copy version of the form to:

Data Protection Officer
Harlow College
Velizy Avenue
CM20 3LH

Information on our Privacy Policy is available here.

General Information 

How long will it take to get my data?

Once we are satisfied that you meet the criteria for disclosure of data under the General Data Protection Regulation, and have provided sufficient information for us to confirm your identity and accept your application for processing, you should receive a response within one calendar month from that date.

However, in certain circumstances, the GDPR allows us to extend that deadline depending on the complexity of your request. We will advise you within one month if we need to extend the response deadline.

Records may be held in several different locations in paper and electronic formats. If you only require specific information and you clearly state what that is – for example a specific document or IT-only data – then you are likely to get a quicker response.


In most cases we will not charge a fee to comply with a subject access request. However, where the request is manifestly unfounded or excessive we may charge a “reasonable fee” for the administrative costs of complying with the request.

NOTE: This is not a mandatory form – Subject Access Requests made in other formats will also be accepted but this form is designed to help you in providing us with the information we need to deal with your request and speed up the process.