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College Policies

Employer/Apprenticeship Charter

Harlow College is proud to deliver excellent teaching and learning to young people and adult learners.
We aim to ensure this excellence is also reflected in our relationship with employers. The aim of this Charter is to outline our commitment to you and clearly outline the standard and level of service you can expect from us and what we expect from you as an employer and employee.

View the Employer/Apprenticeship Charter

Freedom of Information

A Guide to the Publication Scheme, May 2012

Harlow College has adopted the Model Publication Scheme developed for the Further Education sector and approved by the Information Commissioner in October 2008.

This guide has been produced as a requirement of the Information Commissioner’s Office (ICO) and provides a description of the “clauses” or type of information we make available.

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Gender Pay Gap Reporting Statement

The College is committed to addressing workplace barriers to equality and providing all employee’s with equality of opportunity.

Under the Equality Act 2010 (Gender Pay Gap Information) Regulations 2017 we are required to report on our Gender Pay Gap.

This involves carrying out six calculations that show the difference between the average earnings of our male and female employees across our organisation, regardless of role or seniority.

The statistics used in these calculations are based on our workforce profile as of 31 March 2018.

We can use these results to assess:

  • the levels of gender equality in our workplace
  • the balance of male and female employees at different levels
  • how effectively talent is being maximised and rewarded

The challenge in our organisation and across Great Britain is to eliminate any gender pay gaps.

View the Gender Pay Gap Statement 2020

View the Gender Pay Gap Statement 2019

View the Gender Pay Gap Statement 2018

View the Gender Pay Gap Statement 2017

Harlow College COVID-19 Testing Privacy Statement

Ownership of the Personal Data 

To enable the Covid-19 testing to be completed at Harlow College we need to process personal data for staff and pupils taking part, including sharing of personal data where we have a legal obligation. Harlow College is the Data Controller for the data required for processing the tests and undertaking any actions which are needed by the school/college to ensure we meet our public health and safeguarding legal obligations. 

[Personal data relating to tests for pupils [Section 175 of the Education Act 2002 for maintained schools OR paragraph 7 of the Schedule to the Education (Independent School Standards) Regulations 2014 applicable to academies OR paragraphs 3 and 14 of the Schedule to the Non-Maintained Special Schools (England) Regulations 2015 applicable to Non-Maintained Special Schools.] 

[Personal Data relating to staff is processed under the legitimate interest of data controller to ensure we can minimise the spread of COVID in a timely manner and enable us to continue to deliver education services safely and securely].

[The following paragraph is relevant to both pupils and staff taking tests]

If you decline a test, we record your decision under the legitimate interest of school in order to have a record of your decisions and to reduce unnecessary contact with you regarding testing.

The processing of special category personal data is processed under the provisions Section 9.2(i) of GDPR, where it is in the public interest on Public Health Grounds. This data is processed under the obligations set out in Public Health legislation (Regulations 3(1) and (4) of the Health Service (Control of Patient Information) Regulations 2002 (COPI)) which allows the sharing of data for COVID related purposes and where it is carried out by [a health care professional OR someone who owes an equivalent duty of confidentiality to that data]

Data Controllership is then passed to the Department for Health and Social Care (DHSC) for all data that we transfer about you and your test results to them. For more information about what they do with your data please see the Test and Trace Privacy Notice. The establishment remains the Data Controller for the data we retain about you.

Personal Data involved in the process

We use the following information to help us manage and process the tests:

  • Name
  • Date of birth (and year group)
  • Gender
  • Ethnicity
  • Home postcode
  • Email address
  • Mobile number
  • Unique barcode assigned to each individual test and which will become the primary reference number for the tests
  • Test result
  • Parent/guardians contact details (if required)

We will only use information that is collected directly from you specifically for the purpose of the tests, even if you have previously provided us with this information.

How we store your personal information

The information will only be stored securely on local spreadsheets in school/college whilst it is needed.  It will also be entered directly onto DHSC digital services for the NHS Test and Trace purposes.   Schools/colleges will not have access to the information on the digital service once it has been entered.

Processing of Personal Data Relating to Positive test results 

The member of staff, pupil, student or parent (depending on contact details provided) will be informed of the result by the school/college and advised how to book a confirmatory test. 

We will use this information to enact their own COVID isolation processes without telling anyone who it is that has received the positive test.

The information will be transferred to DHSC, who will share this with the NHS, GPs. PHE and the Local Government will use this information for wider test and trace activities as well as statistical and research purposes.

This information is processed and shared under obligations set out in Public Health legislation under Regulations 3(1) and (4) of the Health Service (Control of Patient Information) Regulations 2002 (COPI) which allows the sharing of data for COVID related purposes. 

This information will be kept by the school/college for up to 14 days and by the NHS for 8 years.

Processing of Personal Data Relating to Negative test results 

We will record a negative result and the information transferred to DHSC, NHS. PHE and the Local Government who will use the information for statistical and research purposes.

This information is processed and shared under obligations set out in Public Health legislation under Regulations 3(1) and (4) of the Health Service (Control of Patient Information) Regulations 2002 (COPI) which allows the sharing of data for COVID related purposes. 

This information will be kept by the school/college for up to 14 days and by the NHS for 8 years.

Processing of Personal Data relating to declining a test

We will record that you have declined to participate in a test and this information will not be shared with anyone.

Data Sharing Partners

The personal data associated with test results will be shared with:

  • DHSC, NHS, PHE – to ensure that they can undertake the necessary Test and Trace activities and to conduct research and compile statistic about Coronavirus.
  • Your GP – to maintain your medical records and to offer support and guidance as necessary
  • Local Government to undertake local public health duties and to record and analyse local spreads.

Your Rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [insert email address, phone number and or postal address of school / college’s DPO] if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [Insert your organisation’s contact details for data protection queries].

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF 

Helpline number: 0303 123 1113

How Harlow College will use the 16 to 19 Tuition Fund

The 16 to 19 tuition fund is ring-fenced funding for schools, colleges and all other 16 to 19 institutions who receive annual funding allocations from ESFA for the provision of 16 to 19 education, to mitigate the disruption to learning arising from coronavirus (COVID-19).

The funding will be used to provide small group tuition for learners aged 16 to 19 who have not yet achieved a grade 4 or 5 in English and/or maths. The provision will not be limited to tuition for English and maths but will also be used to help progressing learners on vocational courses where assessment may have been deferred because of lockdown.

Tuition groups will comprise of small groups, and the tuition sessions will be scheduled in addition to the planned programme of study hours already timetabled for the academic year 2021/22.   

Catch-up support sessions will be prioritised for those learners:

  • who have not achieved a grade 4 in English and/or maths
  • with an Education, Health and Care (EHC) Plan
  • with special educational needs and disabilities (SEND), particularly where they have experienced additional disruption to learning as a result of their specific needs and disabilities
  • students from the most economically deprived areas of the country based on the index of multiple deprivation

Tuition Support offered will be based on learners’ individual needs and those who will benefit most from small group tuition. These sessions will be delivered as below:

  • small groups of up to 5 students, however in exceptional circumstances this may be extended to up to 7 students as outlined in the conditions below:
  1. where workshop space is at a premium
  2. if the absence of a member of staff requires the merger of 2 existing groups on a temporary basis
  3. where a specialist staff member has limited availability

Website Accessibility Policy

Harlow College is an inclusive community and we are committed to making our website as accessible as possible.

This website is built using the Joomla Content Management System. Joomla provides excellent accessibility, conforms to Web Standards and meets the requirements of W3C Web Content Accessibility Guidelines. The pages on this site feature CSS (Cascading Style Sheets). Some browsers do not support all features in CSS so you might experience irregularities in the design. If you are experiencing problems we recommend updating your browser to the latest version.

If you have any difficulty accessing our information please email us. We'll fix the problem as soon as we can.

If you need information in an alternative format we will do our best to supply it a suitable format.

Transparency Return

  1. Introduction and Purpose:

1.1 In accordance with the Office for Students regulation F1 – Transparency information, all HE providers are expected to produce transparency data on the following that is published on their website to demonstrate commitment to their Access and Participation Statement and widening participation:

1.2 In each case, the information must include those numbers by reference to the following:

  1. the gender of the individuals to which they relate;
  2. their ethnicity; and

iii. their socioeconomic background, measured using the English Index of Multiple Deprivation 2015 (IMD)

  1. Scope:

2.1  Information for all prospective candidates, interested parties, partners, stakeholders, employers and Office for Students (OfS).

  1. Definitions:

3.1  OfS – Office for Students

3.2  IMD - English Index of Multiple Deprivation 2015

  1. Management responsibilities

4.1  to ensure the transparency data is annual updated and published on our website

4.2  to ensure the updated information is return to OfS at their request annually

4.3  for the data to inform the Colleges’ Access and Participation Statement and widening participation activities

  1. Data Tables – View Data